Have you been showing up everyday in your life as a mom and in your business as the boss and you realize that you are not getting much done?
Truth be told, you are probably looking at your to do list wrong.
A key component of the to do list is that it gives you actionable steps to move forward.
According to Virginia tech your topic may be too broad when you are writing general statements or when you are not breaking the item down into smaller statements.
What this means is that you are writing your to do list in general statements and not being specific enough.
This process is killing your productive time, and you are then focusing on too many tasks at once because you are focused on the project.
The dictionary defines a project as “an individual or collaborative enterprise that is carefully planned and designed to achieve a particular aim.”
A project is the bigger picture when you are looking at your to do list. This bigger pictures comes from your vision.
What is it that you want to create? You create goals for yourself and your projects are what will help get you there.
You should aim to have 3 major projects a year. It could be completing your website, list building and even writing a book.
Just take a moment and imagine what it would feel like to have completed everything you set out to complete.
On the other hand we have the dictionary definition of task as “a piece of work to be done or undertaken.”
This is one step that needs to be taken to work on a project. A task is one item that will move you forward, and you focus on that one item. Not the bigger picture.
Your tasks become the detailed plan to finish your project and you should limit the amount of tasks you take on each day.
Say you are working in 90 day goals. You have declared that project A will be finishing in 90 days and you will complete one task everyday. This means the project could have 90 tasks and you would still complete it.
How amazing is that!
So what and who cares!
Take a look at your to do list.
Are you writing down list build or homework?
If you are, then you are focusing on projects and not tasks. The tasks would be what step are you in on the list building process. Or what homework assignment are you working on?
For example, if you are working through a list building exercise of building a summit, the summit is your project.
When you craft your to do list you don’t want to write summit during your block of time.
Remember, every minute of planning saves you ten minutes in execution.
So, what step are you in on the summit process? Are you coming up with a catchy headline or finding experts to interview?
By focusing on one single task at a time, you can work through that task from start to finish and not only have a better quality project but also get more done.
You start to increase your productivity and gain momentum because you are single focused on completing tasks on a project. You are no longer looking at the project and jumping all over the place.
Just like building a website. You start with the URL and figure out who is hosting your website. You use WordPress and figure out the framework and theme you will use. You cannot buy the url and simply add a page to it. It needs the framework, or the foundation.
The tasks are the framework, or the foundation to your project.
So how does it work?
Start by brainstorming your project by looking at your goals. It is important to align what you are working on with where you want to go.
If you are wanting to drive traffic to your website you will want your website to be ready to go. So define your project based on your 90 day goals.
The next step is to brainstorm all of the tasks that it will take to get the project complete. What steps do you need to take. From start to finish, as you write them they do not have to be in order.
Right now we want to simply define the tasks involved so you can start to take action. After you define each task you can put them in order that they should be completed.
This is the planning process and is a pillar of you reaching success.
Benjamin Franklin once said, “If you fail to plan, you are planning to fail.”
This quote is powerful and so is the planning process. By planning and getting specific here you can better handle the challenges that arise.
You have your plan, what now?
With your plan in place, and the list in order you can start choosing tasks to work on. You wouldn’t start building a website by creating a homepage. So, start from the beginning no matter where you are at.
Every project should have a clear starting task and a clear ending tasks. These are the milestones that will tell you when you are finished.
Choose one or two tasks a day and start and finish each task.
Yes, you heard that right. Only one or two tasks a day. How often do you get overwhelmed and you quit before you even really get started? It is time to break up with the habit of biting off more than you can chew.
Or in this case, trying to fit too many activities in one day.
You want success today, however, nothing was built overnight. Overnight success takes years of showing up first.
So, choose one or two tasks and place them in your calendar to work on the night before you start. The first day you wake up to work on this project, you should already have time carved out for those tasks.
Let go of wanting to do it all today. Even small projects have tasks that are required to be completed to mark the project a success.
Focus on clearly defining those tasks, putting them in the best order and choose one or two tasks a day to complete.
By doing this you will increase your productivity and have better results.